new
improved
Calendar
Simplify Availability Management with Schedules
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Overview
Weāve introduced
Schedules
ā a simpler, more scalable way to manage availability
across calendars and users. Instead of setting hours individually on each calendar, you can now define availability once
in a reusable schedule and apply it across multiple calendars
. This update brings structure and clarity to how availability is managed throughout your account.š
Whatās New?
- ā
Centralized Availability Management: Availability is now managed from the new Schedules section, where users can create, manage, and assign availability schedules for all staff members
- ā
Reusable Schedules: Create once, apply to multiple calendars across staff or services
- ā
Custom Calendar-Specific Schedules: For one-off needs, create a unique schedule within a calendar
- ā
User-Level Default Schedule: Every user now has a default schedule automatically applied to new calendars
- ā
Automatic Migration: All existing calendar availability has been migrated into custom schedules with no disruption
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How to Use It
- Navigate to Calendar Settings ā Availabilityto access the newSchedulestab
- Use the staff selectorto create and manage schedules for each user
- Set weekly hours, date-specific overrides, andtime zoneā all in one place
- A schedule can be shared across calendars, or you can create custom schedulesdirectly from an individual calendar
- Use "Active On" to assign a schedule to one or more calendars
- Each calendar can have one schedule per user active at a time
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Why This Matters
- Reduced effortsā no need to set the same hours on every calendar
- Brings clarityā one place to manage availability per user
- Enables consistencyā especially helpful for teams, agencies, and multi-location businesses
- Preserves flexibilityā unique calendar needs are still supported via custom schedules
- Previously, availability was defined separately at the user and calendar level. Schedules replace this with a single, centralized setupā reducing confusion and ensuring consistency.